Privacy & Parent Consent Notice

1. Who controls the information

The Crown Village Institute, LLC (“CVI”), based in Miami, Florida, controls information submitted through this website for admissions, enrollment planning, volunteer or employment interest, and privacy requests. The privacy contact is hello@thecrownvillageinstitute.com · (786) 505-4150 · Miami, Florida.

2. Information we collect

For a family inquiry, CVI collects the parent or guardian’s name, contact information, relationship to the student, each student’s entering grade, and consent choices. The complete intake may also collect student name, date of birth, school year, current learning arrangement, goals, strengths, requested supports, Village and athletic interests, attendance category, record readiness, transportation plan, Step Up status, tuition pathway, and optional context.

For people who want to help Crown, CVI may collect contact details, age category, role interest, qualifications, availability, youth experience, references, and role-specific answers.

3. Why we use it

CVI uses the information only to respond to the request, assess fit and program availability, communicate the appropriate next step, plan tuition and scholarship conversations, protect student safety, review volunteer or employment interest, maintain required consent and security records, and comply with law. CVI does not use student information for targeted advertising.

4. When information is shared

CVI does not sell family or student information. Access is limited to authorized CVI personnel and service providers needed to operate the secure website, database, email delivery, and related admissions functions. Providers may use the information only to perform those services and must protect it. CVI may also disclose information when legally required or necessary to protect safety and rights.

5. Parent consent choices

Privacy authorization and transactional email are required to run the admissions request. Text messages and general news or event updates are separate and optional. A family may continue the admissions process without agreeing to optional text or marketing messages. Optional consent may be withdrawn at any time.

6. Retention and deletion

Incomplete secure intake drafts expire after 30 days. Incomplete inquiry records are scheduled for review and deletion after 90 days. Completed admissions records are scheduled for review after 24 months of inactivity unless the student enrolls, the family asks CVI to keep the record, or law and legitimate school operations require a different period. Applicant-interest records are scheduled for review after 12 months. Consent, privacy-request, security, and audit records may be retained longer when needed to document compliance, resolve disputes, or protect the Institute.

7. Security

CVI uses encrypted transport, restricted administrator access, secure session cookies, rate limits, audit history, data minimization, separate consent records, and a private admissions database. No system can be guaranteed risk-free. CVI reviews suspected incidents and follows applicable notification duties.

8. Parent and guardian rights

A verified parent or legal guardian may request access to submitted information, correction, deletion of an incomplete record, or withdrawal of optional consent. CVI will verify identity and authority before releasing or changing a student-linked record. Some information may be retained when law, safety, contractual obligations, or a documented legal need requires it.

9. Changes to this notice

If CVI materially changes how student-linked information is collected, used, or disclosed, CVI will update the version and obtain new authorization when required. The version accepted by the parent is stored with the family record.